Emergency Regulation Ordering and Administering Vaccinations
Frequently Asked Questions and Board Guidance
December 11, 2020
Kentucky Board of Pharmacy
Emergency Regulation: Ordering and Administering Vaccinations
Frequently Asked Questions and Board Guidance
December 11, 2020
The Kentucky Board of Pharmacy approved an emergency regulation 201 KAR 2:410E. Ordering and Administering Vaccinations in a Special Called Meeting on November 17, 2020. The regulation is in response to federal laws and guidance enacted during the COVID-19 pandemic.
These questions and answers will be monitored and updated as new information becomes available.
SECTIONS:
I. Overview(Updated 12/11/2020)
II. Vaccination via Prescription Drug Order(Updated 12/11/2020)
III. Vaccination via Prescriber-Approved Protocol Vaccination via Prescription Drug Order(Updated 12/11/2020)
IV. Vaccination via Pharmacist Order(Updated 12/11/2020)
V. Training and Continuing Education (CE)(Updated 12/11/2020)
VI. Kentucky Immunization Registry (KYIR)
I. Overview
1. What is an emergency regulation? When did the emergency regulation become effective? How long is it effective?
A: An emergency regulation is a regulation that has been adopted on an expedited, temporary basis because it has been determined to be necessary to protect public health, safety and welfare.
This regulation went into effect November 23, 2020, and will expire 270 days after that on August 20, 2021.
2. What does this emergency regulation address?
A: This emergency regulation, 201 KAR 2:410E Ordering and Administering Vaccinations, expands how a pharmacist may provide a vaccination and expands who may administer vaccines.
Prior to this emergency regulation, a vaccine may be administered by a pharmacist or a pharmacist intern pursuant to a prescription drug order and via a prescriber-approved protocol to individuals aged nine (9) and older. This practice may continue.
The emergency regulation allows pharmacists to expand prescriber-approved protocols down to individuals age three (3) to eight (8) and allows pharmacists to order and administer vaccines independent of a prescription drug order or prescriber-approved protocol to individuals aged three (3) and older.
The emergency regulation allows pharmacist interns to administer vaccines to individuals aged three (3) and older via pharmacist order, prescriber-approved protocol, or prescription drug order.
The emergency regulation allows certified pharmacy technicians (CPhT) to administer vaccines to individuals aged three (3) and older via pharmacist order, prescriber-approved protocol or prescription drug order.
3. Are there additional requirements for this expansion of pharmacy practice?
A. Yes. If vaccinations are provided to an individual age three (3) to eight (8) or if vaccinations are provided via pharmacist order to an individual age three (3) and older, pharmacists and pharmacist interns must comply with specific training and reporting requirements.
If certified pharmacy technicians (CPhT) administer vaccines, the CPhT must comply with specific training requirements.
4. What is the PREP Act?
A. The Public Readiness and Emergency Preparedness (PREP) Act is a federal law that authorizes the Secretary of the Department of Health and Human Services (HHS) to issue a declaration that provides immunity from liability for covered persons in instances of public health emergencies and pre-empts state laws in order to address a public health emergency.
There was a declaration under the PREP Act issued March 17, 2020 to address the COVID-19 pandemic. PREP Act
5. How does the PREP Act apply to vaccination? (Updated 12/11/2020)
A. The third amendment to the HHS declaration issued August 24, 2020 authorized pharmacists to order and administer any vaccine that the CDC's Advisory Committee on Immunization Practices (ACIP) recommends to individuals aged three (3) to eighteen (18). August 24, 2020 Amendment to PREP Act declaration
The fourth amendment to the HHS declaration issued December 3, 2020 clarifies the training needed by pharmacists to order and/or administer any vaccine as well as adding an additional stipulation in order to receive immunity. Additionally, it incorporates the authorization of technicians to administer these vaccines under the supervision of a pharmacist whereas previously this was guidance and recommendation only. December 3, 2020 Amendment to PREP Act declaration
6. Will this emergency regulation apply to the COVID 19 vaccine(s) once available?
A. Yes. The emergency regulation applies to all FDA authorized or approved vaccines with an ACIP recommendation. There may be additional requirements for COVID 19 vaccinations. More information will be made available on a continual basis.
II. Vaccination via Prescription Drug Order (Updated 12/11/2020)
1. May a pharmacist administer a vaccine pursuant to a prescription drug order? (Updated 12/11/2020)
A. Yes. For individuals age nine (9) and older this practice has not changed. However, a pharmacist does not receive the immunity provided by the fourth amendment to the HHS PREP Act if all requirements of the amendment are not met.
For individuals age three (3) to eight (8) the pharmacist must:
• Complete an ACPE accredited practical training program that includes hands-on injection technique and recognition and treatment of emergency reactions to vaccines;
• Complete at least two (2) hours of immunization-related ACPE continuing education (CE) per licensing period;
• Possess a current certificate in basic cardiopulmonary resuscitation (CPR).
• Report the immunization to the Kentucky Immunization Registry (KYIR); and
• Notify the child's primary care provider of the immunization upon request of the child's parent or guardian.
• Inform childhood vaccination patients and adult caregivers about the importance of a well-child visit with their primary care provider and refer patients as appropriate.
2. May a pharmacist intern administer a vaccine pursuant to a prescription drug order? (Updated 12/11/2020)
A. Yes. For individuals age nine (9) and older this practice has not changed. However, a pharmacist intern does not receive the immunity provided by the fourth amendment to the HHS PREP Act if all requirements of the amendment are not met.
For individuals age three (3) to eight (8) the pharmacist intern must:
• Complete an ACPE accredited practical training program that includes hands-on injection technique and recognition and treatment of emergency reactions to vaccines; and
• Possess a current certificate in basic cardiopulmonary resuscitation (CPR).
If the vaccine is administered pursuant to a prescription drug order to a child age three (3) to eight (8), the immunization must be reported to the KYIR and notification sent to the child's primary care provider upon request of the child's parent or guardian.
Childhood vaccination patients and adult caregivers must be informed about the importance of a well-child visit with their primary care provider and refer patients as appropriate.
3. May a pharmacy technician administer a vaccine pursuant to a prescription drug order? (Updated 12/11/2020)
A. Yes, if the pharmacy technician meets the following requirements:
• Is a certified pharmacy technician (CPhT);
• Has completed an ACPE accredited practical training program that includes hands-on injection technique and recognition and treatment of emergency reactions to vaccines;
• Completes at least two (2) hours of immunization-related ACPE continuing education (CE) per state registration period; and
• Possess a current certificate in basic cardiopulmonary resuscitation (CPR).
If the vaccine is administered pursuant to a prescription drug order to a child age three (3) to eight (8), the immunization must be reported to the KYIR and notification sent to the child's primary care provider upon request of the child's parent or guardian.
Childhood vaccination patients and adult caregivers must be informed about the importance of a well-child visit with their primary care provider and refer patients as appropriate.
4. May a pharmacy technician administer medications, such as Vitamin B12, pursuant to a prescription drug order?
A. No. This emergency regulation only allows pharmacy technicians to administer vaccinations or medications to treat emergency reactions to vaccines.
5. Do immunizations administered via a prescription drug order have to be reported to the Kentucky Immunization Registry (KYIR)?
A. Immunizations administered pursuant to a prescription drug order to individuals age nine (9) or older are not required to be reported to the KYIR however, the Kentucky Department for Public Health (DPH) strongly recommends all vaccinations be reported to the KYIR.
Immunizations administered pursuant to a prescription drug order to children age three (3) to eight (8) are required to be reported to the KYIR.
For more information on the KYIR please read the September 2020 Board of Pharmacy Newsletter or visit the KYIR website.
September 2020 Board of Pharmacy Newsletter
KYIR website
6. What resources are available that address vaccination, including administration and storage?
A. Epidemiology and Prevention of Vaccine –Preventable Diseases The Pink Book
ACIP Vaccine Recommendations and Guidelines ACIP
ACIP Vaccine Administration Best Practice Guidelines Vaccine Administration
CDC Vaccine Storage and Handling Toolkit Vaccine Toolkit
III. Vaccination via Prescriber-Approved Protocols (Updated 12/11/2020)
1. May a pharmacist continue to use a prescriber-approved protocol to administer vaccines? (Updated December 11, 2020)
A. Yes. Pharmacists may continue to administer vaccines pursuant to a prescriber-approved protocol to individuals age nine (9) and older with no change to this practice. However, a pharmacist does not receive the immunity provided by the fourth amendment to the HHS PREP Act if all requirements of the amendment are not met.
2. If a prescriber-approved protocol is expanded to include children age three (3) to eight (8), what requirements must the pharmacist meet? (Updated December 11, 2020)
A. The pharmacist must:
• Complete an ACPE accredited practical training program that includes hands-on injection technique and recognition and treatment of emergency reactions to vaccines;
• Complete at least two (2) hours of immunization-related ACPE continuing education (CE) per licensing period;
• Possess a current certificate in basic cardiopulmonary resuscitation (CPR).
• Report the immunization to the Kentucky Immunization Registry (KYIR); and
• Notify the child's primary care provider of the immunization upon request of the child's parent or guardian.
• Inform childhood vaccination patients and adult caregivers about the importance of a well-child visit with their primary care provider and refer patients as appropriate.
3. May a pharmacist intern administer a vaccine pursuant to a prescriber-approved protocol? (Updated December 11, 2020)
A. Yes.
If the protocol is for individuals age nine (9) and older, the pharmacist intern may continue based on current practice.
If the protocol is expanded to include children age three (3) to eight (8), the pharmacist intern must:
• Complete an ACPE accredited practical training program that includes hands-on injection technique and recognition and treatment of emergency reactions to vaccines; and
• Possess a current certificate in basic cardiopulmonary resuscitation (CPR).
The immunization must be reported to the KYIR and notification sent to the child's primary care provider upon request of the child's parent or guardian.
Childhood vaccination patients and adult caregivers must be informed about the importance of a well-child visit with their primary care provider and refer patients as appropriate.
4. May a pharmacy technician administer a vaccine pursuant to a prescriber-approved protocol? (Updated December 11, 2020)
A. Yes, if the pharmacy technician meets the following requirements:
• Is a certified pharmacy technician (CPhT);
• Has completed an ACPE accredited practical training program that includes hands-on injection technique and recognition and treatment of emergency reactions to vaccines;
• Completes at least two (2) hours of immunization-related ACPE continuing education (CE) per state registration period; and
• Possess a current certificate in basic cardiopulmonary resuscitation (CPR).
If the vaccine is administered pursuant to an expanded prescriber-approved protocol to include children age three (3) to eight (8), the immunization must be reported to the KYIR and notification sent to the child's primary care provider upon request of the child's parent or guardian.
Childhood vaccination patients and adult caregivers must be informed about the importance of a well-child visit with their primary care provider and refer patients as appropriate.
5. May technicians begin administering vaccines pursuant to the pharmacy's current prescriber-approved protocol?
A. Yes, if the technician meets the requirements of the emergency regulation. Pharmacists should review the language of their current protocol for any potential conflict.
6. Do immunizations administered via a prescriber-approved protocol have to be reported to the Kentucky Immunization Registry (KYIR)?
A. Immunizations administered pursuant to a prescriber-approved protocol for individuals age nine (9) and older are not required to be reported to the KYIR however, the Kentucky Department for Public Health (DPH) strongly recommends all vaccinations be reported to the KYIR.
Immunizations administered pursuant to an expanded prescriber-approved protocol for children age three (3) to eight (8) must be reported to the KYIR.
For more information on the KYIR and how to report to the KYIR please read the September 2020 Board of Pharmacy Newsletter or visit the KYIR website.
September 2020 Board of Pharmacy Newsletter
KYIR website
7. What resources are available that address vaccination, including administration and storage?
A. Epidemiology and Prevention of Vaccine –Preventable Diseases The Pink Book
ACIP Vaccine Recommendations and Guidelines ACIP
ACIP Vaccine Administration Best Practice Guidelines Vaccine Administration
CDC Vaccine Storage and Handling Toolkit Vaccine Toolkit
IV. Vaccination via Pharmacist Order
1. What medications may a pharmacist order?
A. This emergency regulation allows a pharmacist to order any FDA approved or authorized vaccine for an individual age three (3) or older, pursuant to the Advisory Committee on Immunization Practices' (ACIP) immunization schedule. The pharmacist may also order an FDA approved or authorized medication to treat emergency reactions to vaccines, including epinephrine.
2. What requirements must a pharmacist meet to be able to order and administer a vaccine? (Updated December 11, 2020)
A. The pharmacist must:
• Complete an ACPE accredited practical training program that includes hands-on injection technique and recognition and treatment of emergency reactions to vaccines;
• Complete at least two (2) hours of immunization-related ACPE continuing education (CE) per licensing period;
• Possess a current certificate in basic cardiopulmonary resuscitation (CPR).
• Report the vaccination to the Kentucky Immunization Registry (KYIR); and
• Notify the individual's primary care provider of the immunization upon request of the individual or child's parent or guardian.
• Inform childhood vaccination patients and adult caregivers about the importance of a well-child visit with their primary care provider and refer patients as appropriate.
3. May a pharmacist intern administer a vaccine pursuant to a pharmacist's order? (Updated December 11, 2020)
A. Yes, if the pharmacist intern:
• Completed an ACPE accredited practical training program that includes hands-on injection technique and recognition and treatment of emergency reactions to vaccines; and
• Possesses a current certificate in basic cardiopulmonary resuscitation (CPR).
The immunization must be reported to the KYIR and notification sent to the individual's primary care provider upon request of the individual or child's parent or guardian.
Childhood vaccination patients and adult caregivers must be informed about the importance of a well-child visit with their primary care provider and refer patients as appropriate.
4. May a pharmacy technician administer a vaccine pursuant to a pharmacist's order? (Updated December 11, 2020)
A. Yes, if the pharmacy technician meets the following requirements:
• Is a certified pharmacy technician (CPhT);
• Has completed an ACPE accredited practical training program that includes hands-on injection technique and recognition and treatment of emergency reactions to vaccines;
• Completes at least two (2) hours of immunization-related ACPE continuing education (CE) per state registration period; and
• Possess a current certificate in basic cardiopulmonary resuscitation (CPR).
The immunization must be reported to the KYIR and notification sent to the individual's primary care provider upon request of the individual or child's parent or guardian.
Childhood vaccination patients and adult caregivers must be informed about the importance of a well-child visit with their primary care provider and refer patients as appropriate.
5. Do immunizations administered pursuant to a pharmacist's order have to be reported to the Kentucky Immunization Registry (KYIR)?
A. Yes. For more information on the KYIR and how to report to the KYIR please read the September 2020 Board of Pharmacy Newsletter or visit the KYIR website.
September 2020 Board of Pharmacy Newsletter
KYIR website
6. What resources are available that address vaccination, including administration and storage?
A. Epidemiology and Prevention of Vaccine –Preventable Diseases The Pink Book
ACIP Vaccine Recommendations and Guidelines ACIP
ACIP Vaccine Administration Best Practice Guidelines Vaccine Administration
CDC Vaccine Storage and Handling Toolkit Vaccine Toolkit
V. Training and Continuing Education (CE) (Updated December 11, 2020)
1. Does the ACPE practical training program have to be through APhA? Does the program have to be twenty (20) hours? Is there a time frame in which it must be completed?
A. The ACPE practical training program does not have to be through APhA and there is not a designated hour criteria for the program. The training program must be ACPE accredited and must be completed at least once prior to immunizing pursuant to the emergency regulation. Pharmacists, pharmacist interns and certified pharmacy technicians must be able to show proof of completion of a training program.
2. When must the immunization–related CE be completed?
A. The minimum two (2) hours of immunization-related ACPE CE must be completed in the calendar year (between January 1 and December 31) starting in 2021.
3. Does a new graduate have to complete the immunization –related CE?
A. A pharmacist licensed by the board in the same calendar year as graduation from an ACPE accredited college of pharmacy does not have to complete the two (2) hours of immunization-related ACPE CE for that year.
4. Does the basic cardiopulmonary resuscitation (CPR) training for pharmacists, pharmacist interns, and certified pharmacy technician (CPhT) have to be completed in person? (Updated December 11, 2020)
A. No, it may be completed in person or online. If completed online, the course must be accredited by ACPE, the American Nurses Credentialing Center or the Accreditation for Continuing Medical Education.
VI. Kentucky Immunization Registry (KYIR)
1. Which immunizations must be reported to the Kentucky Immunization Registry (KYIR)?
A. A pharmacist must report administration of vaccines by pharmacists, pharmacist interns or certified pharmacy technicians (CPhT):
• To any individual age three (3) to eight (8); and
• To any individual age nine (9) and older vaccinated via pharmacist order.
The Kentucky Department for Public Health (DPH) strongly recommends all vaccinations be reported to the KYIR.
2. What is the Kentucky Immunization Registry (KYIR)? How do I report vaccinations to the KYIR?
A. Please read the September 2020 Board of Pharmacy Newsletter or visit the KYIR website for details on the KYIR and how to report immunizations.
September 2020 Board of Pharmacy Newsletter
KYIR website